Site Clerk – Portmarnock

Department: Construction
Report To: Site Manager

Job Purpose:

The Site Clerk will be responsible for general administrative functions. 

The Site Clerk will work closely with the Contracts Manager, Quantity Surveyor, and Health & Safety Officer to ensure all administration functions are uploaded to company systems.

Key Roles and Responsibilities

  • General Administration duties include data entry for BC(A)R throughout the project duration, material ordering, PO issuing, docket management and payment recommendation to the QS/Finance
  • Update weekly material registers.
  • Update weekly plant registers of owned and hired plant separately.
    • Weekly time related resource registers – in conjunction with the material and plant registers, the Site Administrator will register all time related Preliminaries resources [including hired plant & equipment, security, waste removal, fuel use, utility meter count, labour resources and the like] with weekly data sheet providing plan & actual comparison, issued to senior staff on a weekly basis.
  • Site safety inductions – carry out site safety induction, registration of inductees and associated statistics. 
  • Site management – responsible for ordering of stationary, cleaning & PPE supplies, signage, and waste skip control
  • Assist Health & Safety tasks including collation and reviewing Safe Systems of Work forms and obtaining sub-contractor safety documentation.
  • Assist with site access & egress control.
  • Monitor weekly material delivery tickets.
  • Uploading copies on concrete and material tickets 
  • Procure and register material testing information including concrete cube tests, fill material and the like.
  • Where requested by the Project Manager, take meeting minutes.
  • Submits technical information to the design team – from site management.
  • Monitors the snagging on site – is the point of contact from sales to finishing Forman – release of keys, distribution of snag lists.
  • Handling of ESG reporting for the site.
  • Document management for drawing registers both hard and soft.
  • Co-ordinating aftercare onsite – link between site and aftersales. Keeping a tracker of all trends onsite.